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Time management [] is the art to use its time optimally. Time management concerns itself with the problems, which bring a high number of tasks, to dates etc. with itself, if the time the available is limited.
By time management one understands a set of strategies and techniques.
The name time management is actually a misleading designation, since the time passes completely independently of which we do in this time. The only one, which one can managen, is itself. Therefore time management predominantly concerns itself with self management.
The techniques can be divided roughly in the five ranges of "goals", "overview", "priorities", "plan" and "motivation", whereby most topics actually belong at the same time to several ranges.
Naturally it is important, with everything which one does the goal before eyes to have. This applies to private and vocational goals equally.
Successful time management requires itself a definition clear Ziele.Des further one is meaningful it
Around its goals to reach one should provide an overview of the possibilities, means and ways the available. To it the analysis of the own behavior belongs around waste of time to determine. The further techniques:
Which means and abilities are Which are the pro and cons of the different possible
A method, which points a structured/graphic overview out of the relations between different terms
A central technology exists in analyzes and defines from priorities. The following techniques can be used for it:
All tasks become into the categories
sorted.
A method, in which one brings its own desires, value conceptions, goals and ideals on a denominator in which one this on to 1-2 a lateral document holds. According to Stephen R. Covey (author: "7 ways to the effectiveness") this optimally by most effective, even if something knows morbid seeming technology are made, a which functioned as follows: Imagine, them are 10 years in the future and go to a funeral. Friends and acquaintance are present. They state that you are in the coffin. Now is the question, which you would like to hear exactly in your grave What is it to really concern in your Write this on a sheet paper, and you find your principles and value conceptions. It is important to mention none to short term goals in to mission the statement but itself here really only at long-term things, like ethical principles, larger financial acquisitions to seize larger family goals and like. To ensure it recommended this mission statement daily to read at as effective a time management as possible on longer period. This method is used for many years also for whole enterprises or organizations, can be transferred however exactly the same to private people.
=== Pareto principle === (Vilfredo Frederico Pareto) principle: In 20 % of the time the available 80 % of the tasks can be settled. The remaining 20% of the tasks need 80% of the time the available.
On the basis this principle tasks are to be considered and priorisiert. Instead of be with tasks, which do not create a real increase in value, own perfectionism (matters of minor importance, should be Instead of wanting to thus fulfill 100 % of the tasks, therefore an goal-oriented adjustment should take place on the fulfilment of further "80 %-tasks", which with only 20 % of the time and energy expenditure to be achieved to be able.
Examples: 80% of all discussion results are obtained in 20% of the discussion time. 20% of the customers bring 80% of the paragraph. 80% of a software are written in 20% of the time. The refinement (nose fixed, etc.) need 80% of the total time.
A refined gradation similarly the Pareto principle pursues the ABC analysis.
This principle by US president and allying general Dwight D. one practiced and one taught to Eisenhower. All tasks are not distributed on the basis the criteria importantly/unimportantly and urgently/urgently in four quadrants. All tasks in the quadrant unimportantly/not urgently are not settled.
The organization takes place as follows (in the English linguistic area the quadrants differently nummeriert):
4 combination options of the factors importance and urgency result:
| Quadrant | Importance and urgency | Way of the treatment |
|---|---|---|
| 1. Quadrant (right above) | Extremely urgently and importantly. | Settle immediately. |
| 2. Quadrant (left above) | Very importantly, but not urgently. | Task accurately schedule and personally settle. |
| 3. Quadrant (down right) | Not importantly, but very urgently. | Delegate to competent coworkers. |
| 4. Quadrant (at the bottom left hand corner) | Not importantly, not urgently. | Do not work on - > waste-paper basket. |
The Eisenhower principle can be effectively used in the service range with scarce resources as development of Triage.
The Eisenhower principle is in the meantime regarded very critically, since a good time management is to prevent straight urgent tasks. The prioritization/organization of the tasks is therefore predominantly made according to the criterion "importance"! Basis of the criticism is among other things the realization that important tasks are rarely important rarely urgently and urgent tasks. However it concerns a method of a military commander in chief here, and in the war activities of the opponent can very probably have unforeseeable and "outer only urgent and important" consequences.
Reduction of projects on the next elementary indexing step and structuring of the steps after time and remark place.
Tasks, which fall not directly into the own field or can of someone else more efficiently be settled, should be settled after possibility by this. Thus time pressure and stress are diminished!
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T» Team role» Technology management » Tender management » Theory of the restrictions » Time cost progress diagram » Time management » Time thief » Tourism management » Transaction cost theory » Turnaround |
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